What is Dear Systems you might say? Well, we are glad you asked. Most small businesses struggle with inventory management. It’s a time-consuming task and one that is often left to the last minute. This makes it difficult to optimize stock levels. DEAR Systems however automates the most time-consuming aspects of inventory management so you can focus on growing your business instead of just managing it.
In addition, Dear Systems has powerful reporting features that allow you to analyze sales trends and make better decisions about what products sell best at what times.
Dear System’s easy-to-use interface gives you instant visibility into stock levels and order status for up-to-the-minute knowledge of your inventory positions across all locations in real-time. Dear also provides automated processes that save you time while keeping your stock right where it needs to be – reducing costly mistakes like overstocking or understocking items based on past history by using predictive analytics from machine learning algorithms combined with human intelligence. What else?
1. Dear Systems is an inventory management system that provides instant visibility into stock levels
Inventory management systems can be a necessary evil. They’re typically expensive, cumbersome to set up and require extensive training on how to use them. But NOT Dear Systems. Dear was designed to simplify business by making inventory management easy for everyone in the supply chain, including manufacturers, distributors, wholesalers and retailers.
Dear Systems is an inventory management system that provides instant visibility to your customer’s orders, stock on hand and supplier’s purchase orders coming in. With Dear systems, you will be able to track sales, analyze previous orders and manufacture from raw material to finished goods. All from within one cloud-based platform!
2. It also helps you identify trends in your business and make informed decisions about what to order
Wouldn’t it be great if you were able to see which products sell well, and which ones don’t? Wouldn’t it be better yet if your customers could buy online, at their price point without having to wait for them to come into the store, or emailing an order through? With Dear Systems this becomes a reality.
Stock replenishment is also easy. To get a better idea of the future, Dear allows you to look back at your history. This means tracking inventory and ordering patterns. What Dear Systems will allow you to do, is free yourself from pen and paper or clunky spreadsheets that don’t work with your workflow anyway, and optimize stock levels resulting in more free cash flow!
3. With the ability to create unlimited barcodes, you can track items from purchases through to sales
As a small business owner, you understand the importance of keeping track of your inventory. It’s not just about one more tool to help you succeed. Your ability to keep track of inventory is essential when it comes time to analyze sales trends, promotions and purchasing. These tools are critical in helping you assess where your money is going each month – which can be very useful for planning future purchases and sales, especially if you’re getting close to being out of stock on a particular item.
To facilitate optimization, Dear Systems creates barcodes that you can easily print out when stock arrives, and use them throughout the life cycle of your product, from warehouse receipting to retail outlet sales. The system works with all kinds of inventory types, such as physical, service, gift cards, bill-of-material and non-inventory items.
Barcode scanning and inventory management systems have been around for decades. They were originally designed to make tracking products easier on a large scale, but they’re also incredibly useful in smaller businesses where an employee is responsible for purchasing, picking, stock takes, and selling items directly to customers. Dear Systems will help almost everyone in the organization to use the barcode function and increase efficiency.
4. You’ll never have to worry about running out of product again
We can all relate to the annoying feeling when we run out of products to sell! But with Dear Systems, that will never happen. Dear allows you to stock up on products automatically based on the “Minimum Before Reorder” and “Reorder Quantity” fields.
The issue of running out of stock to sell is a serious problem that could easily be solved. Dear Systems is amazing in optimizing purchase order fulfilment. This allows you to optimize ordering and save money on the items that are most needed at any given time. By using Dear, you will be able to make sure that your inventory is always stocked when the orders come in.
5. There are way more things to list, too many for this quick article.
Simplify inventory management by managing all aspects of the process in one place
Automate time consuming tasks and save your team valuable hours
Keep track of every aspect of your business with comprehensive reports
Eliminate redundancies, increase efficiency, and have fewer errors
In this detailed comparison, you’ll learn the ins and outs of Trade Gecko.
Almost all Australians are shopping online in 2021. In the e-commerce world, online shopping is called B2C (Business-to-Consumer). Due to the Corona Virus pandemic, B2C rocketed itself into relevancy in 2020 because people did not want to go shopping. Rather than physically going to shops for fear of catching Covid, everyone embraced shopping online through Woolworths.com.au and Coles.com.au. In this article, Cin7 and Dear Systems, along with Trade Gecko (aka Quickbooks Commerce) and their respective B2B and B2C e-commerce offerings, are compared.
Since 2010, but particularly from 2020, we finally had the ability to shop on our computers. This was a huge step forward in B2C transactions because it solved many of the problems that come with this kind of shopping like long lines and crowded stores.
Before and After 2020: As the world of B2C grows, so does the demand for a solution that will help businesses operate efficiently in this increasingly digital landscape.
Innovation in the retail industry has been steadily increasing over the last decade. Ten years ago, e-commerce was mostly unheard of and people did not take much notice. However, despite this innovation’s growth before 2020 most people still found no real reason to buy everyday groceries online. Ten years ago software for business solutions like Trade Gecko, Shopify, WooCommerce, Cin7 and Dear Systems did not even exist.
Although the 20s were a decade of futuristic visions, it was not until 2021 that we saw advancements in B2C. This shift is forcing inventory-keeping businesses to implement e-commerce sooner than they might have anticipated.
B2C businesses shouldn’t just be limited to e-commerce for customers, they should also be able to purchase goods online. Take a moment to think about how you buy from your suppliers? In the vast majority of cases, if it is still done over the phone, by email, or by spreadsheet you need to change. Can you survive long-term if you do not?
What is B2B: Trade Gecko, Dear Systems and Cin7 offer comprehensive SaaS platforms for B2B commerce. This helps thousands of businesses to manage their supply chain.
Business-to-business is the transactions between businesses. B2B ecommerce refers to all of the information exchange that occurs in order for these trades to take place. It may not be as popular or well known, but if you’re a small business owner who hasn’t heard about Business To Business (or B2B), now’s your chance!
Business-to-Business refers to the transactions between businesses like manufacturers and wholesalers, and retailers. B2B e-commerce refers to all the information exchange to conduct transactions over a computer network.
The Choice Between B2B within Trade Gecko, Cin7 and Dear Systems Shouldn’t Be So Complicated – but it is.
These transactions come in a variety of ways, including electronic file or database communication, API calls, and enabling stock visibility. But as I said before we are not discussing IBM’s Watson computer here so let’s keep it simple!
B2B for SME’s is merely offering your business clients an online platform like a website page with a username and password login. This way, they can easily place their orders online, view previous invoices and statements and communicate with you.
Below are a few screenshots of the B2B Backend and Front solutions we support namely (Trade Gecko, Cin7 and Dear Systems). Let’s start with Trade Gecko:
Trade Gecko Backend B2B Setup
So what’s the difference between B2B and B2C?
What is the difference between B2C (business-to-consumer) and B2B (business-to-business) e-commerce? Well, the answer is not that much, but the small differences are significant and logical.
The similarities between B2B and B2C has an ingenious design allowing a B2B solution to function as a B2C, but it cannot be the other way around. They were both built from the same base.
There are four main differences between B2B and B2C.
B2B has a formal account with login detail, and you cannot check out as a guest.
Specific pricing with special discounts for each client, not a generic retail price.
Purchases are mostly made on Account whereas B2C requires you to pay on the spot.
Historical Invoices and Statements are available, whereas B2C might have it, but generally, for B2C it is not a significant thing.
Formal Account with particular login details
Have you ever phoned a wholesaler only to hear you cannot buy from them directly? The sales rep might say you need a formal account and point you to a retailer. If you did, then you will understand this.
The same principle is true for B2B e-commerce sites. Buyers can only purchase products once log unto the online store with appropriate login and password. You cannot buy as a guest or as a visitor.
These accounts are activated manually for some companies, and your application has to go through vetting to get approved.
Specific pricing with special discounts
Unlike B2C or standard online shopping, B2B can offer specific pricing for each business customer (or group of customers). Additionally, discounts that apply to the one group may not apply to another group. Price management usually is more complex to manage for B2B and trying to do this on multiple places, or Excel sheets are begging for trouble.
Having the ability to change customer-specific prices and then let that feedthrough to your B2B is magic. But in the case, of Cin7 and Dear Systems (and Trade Gecko aka Quickbooks Commerce), this is indeed what happens.
On a side note, in addition to managing and uploading relevant and appropriate pictures for each product, managing pricing can take a long time and a bit of effort, so getting around this problem fast and quickly should be a no brainer.
Luckily Cin7 and Dear Systems allow for this functionality.
When using Cin7 and Dear Systems B2B, Purchases are mostly on Account.
B2B stores typically offer an additional payment option over and above B2C namely “Account” or “Credit”. King Solomon in Ecclesiastes 6:9 wisely said: “The bird in the hand is worth two in the bush”, and while Accountants say cash is king selling on a Credit is a risky reality but needed.
Being able to sell to your customers online, and putting the invoice due on credit will help you sell more, and manage your cash flow while planning day to day operations. Buying on account means the customer’s order will automatically skip through to generate a warehouse picking slip, and then once packed and shipped, an invoice will be printed and emailed.
Payment on Account, not PayPal
The invoice can then fully reflect on your inventory system (like Cin7 or Dear Systems) and your Accounting solution (like Xero or Quickbooks).
These days, similar to your council invoice, business owners can easily show payment options like BPay, PayPal, Stripe, Bank Transfer or Credit Card on invoices and statements. Once paid, the payment is allocated to the invoice either through Xero or Cin7 and Dear Systems and reflects on paid invoices.
Historical Invoices and Statements are Available.
B2C customers rarely need to go back to previous purchases unless they become a recurring supplier like Vet food or medicine. Online giants like Amazon and eBay have become giants due to their ability to offer this feature, but generally, B2C does not provide this.
However, for B2B customers, due to the higher number of transactions, they must track each order individually and collectively.
Most B2B platforms, including Cin7and Dear Systems, offer the end-client the ability to view historical invoices and outstanding balances due. Administrators can use their accounting system like Xero for sending out account statements at the end of the month.
I am bringing it all together with Cin7 or Dear Systems.
Yes, flying cars would have been excellent in 2020, and having no Coronavirus in 2021 would be fantastic. But let’s face it, things are going to take a while to settle down. Let’s address where we are, and work through what we have, making the most of what is currently available. Cin7 and Dear Systems.
Fortunately for us, there is a lot we can do to improve business systems and to automate processes while bringing SME businesses into the future of e-commerce.
With the evolution of the internet, we all were witnesses to colossal speed and functional improvements. Software and business features previously only available to larger corporations are now available for all.
As little as a few years back, this was not possible, but now SMEs can enjoy having access to all their systems with just a simple internet connection.
The purpose of this article is not to tell you how all of the ecosystems building blocks fit together, for that you can read more on this website, but rather which e-commerce options you can use with Cin7 andDear Systems or a little bit on Trade Gecko as well.
Cin7 and Dear Systems in more detail
Cin7’s e-commerce options.
Cin7offers quite a several integration options (550 in total 1 being their B2B and 4 for B2C) to link into your favourite e-commerce platform while allowing you to grow your online sales without increasing operating expenses rapidly.
The Cin7B2B and B2C solution offer inventory management, stock locations and e-commerce into one automated solution while updating stock figures in real-time.
With Cin7, you can say goodbye to employees manually entering data, manipulating spreadsheets, and welcoming accurate inventory and visibility.
Discussing Cin7‘s B2B
Thankfully, Cin7‘s B2B solution is a native platform that seamlessly works with background data and pricing synchronisation. Very little has to be done to enable and use the B2B solution.
Enabling and inviting customers to use it, it also very easy, and can be accomplished within a few minutes. In short, Cin7‘s B2B platform’s smart thing is its “no-fuss let’s get going” attribute.
Within a few clicks, your B2B site can be ready for taking orders. Additionally, the B2B backend allows for necessary theme modifications like choosing colours and branding.
It is also entirely possible for the more technical to have your website domain (name) or sub-domain and point your B2B portal URL to it. That way, a client can easily navigate to your website and not get confused.
Although some clients find the Cin7 B2B platform lacks street appeal, it boasts some powerful features, which most B2C big players cannot offer. We have a few clients that use Cin7‘s B2B platform as a B2C.
Enabling Cin7‘s B2C
When moving on to the B2C platforms that you can link up to Cin, your options are quite exceptional. Cin7 is the platform of choice, offering the most optimistic and complete integration with top suppliers.
I suspect most people reading this are already familiar with at least one or two of these platforms. They are:
Shopify
BigCommerce (Only Cin7 offers this – Dear Systems & Trade Gecko does not)
WooCommerce
Magento
For complex industries that do not sell straight forward products, I would recommend WooCommerce, or if not successful use Magento. These are suppliers selling custom products.
Shopify and BigCommerce are both very stable, and although Shopify is the world-leading e-commerce supplier, our analysis showed that BigCommerce would give you more bang for your bucks in the long run.
That being said, Shopify does have more integration partners, and links with more inventory systems than BigCommerce does, so thoroughly plot out your business software and distribution plan before making your final decision.
If you were going to choose Cin7, my B2C platform suggestion would be BigCommerce, even though we are experts in Shopify, WooCommerce and BigCommerce.
Some of Cin7’s Advantages
Cin7 stand out above smaller players is its well established EDI connections to big distributors and retailers like Amart, Kmart, Big W, Coles Bunnings, Amazon, Walmart, eBay and Etsy to name a few.
The Cons of using Cin7.
New Cin7 users might find it challenging to use and understand the workflows. The user interface has been described as clunky, and sometimes monthly pricing is complex. For those looking for support, that is why we exist.
A summary on Cin7
We are delighted to see that Cin7 has simplified its pricing model recently. After the recent acquisition from an American based company, things are being tidied up. The website has a new look-and-feel, and branding has been updated. It would be great to see Cin7 using more local suppliers and providing better training/help information.
As experts, we would suggest Cin7 for larger businesses looking to tap into large corporates to enlarge their supply chain and distribution business. Our business has a few clients who stand by Cin7‘s outstanding features and who are happy about the fair price point, especially compared to much more extensive and expensive ERPs.
Dear Systems e-commerce options
After some investigation, we found that Dear Systems offers around 50 integrations in total, with 1 being their B2B and 3 for B2C.
Like Cin7, Dear Systems also offers B2B and B2C solutions for easy inventory, locations and e-commerce management.
Even though Dear Systems has fewer integration points than Cin7, in conjunction with Xero, for example, and including all its capabilities, you will have a pretty decent solution.
Brilliant Dear Systems B2B
Similarly to Cin7, Dear Systems also has a native B2B solution with seamless background data and pricing synchronisation. It is super easy to enable and use the B2B solution and compared to Cin7; it is arguable more powerful, comfortable and better looking.
Using the B2B system is intuitive, and enabling products to sell on the platform, changing prices and inviting customers cannot have been made easier.
When we first set up the B2B portal, the surprising thing was its flexibility, menu customisation, and professional look. You can point your website to the B2B platform or feel free to ask us for help.
Dear Systems B2C options
If you are considering moving to a B2C platform that integrates with Dear Systems, this section is for you. You will be glad to know that Dear Systems offers the same options as Cin7, except for BigCommerce. So three major players can work as your preferred B2C provider.
In our opinion, Dear Systems stand out above other players because it is easy to use. The user interface (UI) works great, and it has fairly low monthly fees. Besides, the help documentation and videos are excellent help.
Is there any Dear Systems Cons
What makes Dear Systems less desirable, but only because we compare it other more mature systems, is the lack of integration partners. We are fairly sure that Dear Systems will add more modules over time. Just because I feel it would be fair to include something negative here, Dear has fewer retailer API connections than some competitors.
In Summary for Dear Systems
We think Dear Systems is a great solution that offers enough functionality to enable advanced business operations. Yet, the design is keeping it simple to allow new users to understand their next step.
As Dear Systems resellers and implementation partners, we are happy to partner with such a great system and can confidently recommend it to our customers.
The fact that it links up with Xero makes it a real contender for systems like Netsuite and Sage Intacct and other cloud-based ERPs, not to mention their drive to expand their Warehouse and Manufacturing modules.
B2C e-Commerce Quick Analysis
Shopify offers a quick start with a few easy add-on modules. Due to the lack of customisation and completeness, it is not our first choice. Our assessment score for Shopify is 80%.
BigCommerce is a rather smart solution and compares closely with Shopify. Its offer focuses on the actual online store with a few cosmetic options. Their advantage above Shopify, in our opinion, is openness and WYSIWYG, and it is complete. It allows for customisation, complex pricing and robust settings. It might be worth noting that Big Commerce has a smaller marketplace than Shopify, but well worth investigating. We score them 85%.
WooCommerce, although a bit more tricky to get started, offers the client the most flexibility with code customisation and add-on modules. It is more technical, and not recommended for beginners, so we give them 75%.
Magento used to be the industry leader in e-commerce platforms, but due to its early success and higher technical skills required to main the code, we only give them 65%. If possible, try and avoid Magento, it will work our more expensive.
Diagram
Cin7, TG, and Dear e-commerce Diagram
When to use which B2C solution
For more complex industries that do not sell straight forward products, I would recommend WooCommerce, or if not successful use Magento. These are suppliers selling custom products.
Shopify and BigCommerce are both very stable, and although Shopify is the world-leading e-commerce supplier, our analysis showed that BigCommerce would give you more bang for your bucks in the long run.
That being said, Shopify does have more integration partners, and links with more inventory systems than BigCommerce does, so thoroughly plot out your business software and distribution plan before making your final decision.
If you are going to choose Cin7, our B2C platform suggestion is BigCommerce. Even though we are experts and partners with Shopify, WooCommerce and BigCommerce for Cin7 we saw some good stuff from them. Our recommendation is either WooCommerce or for simpler stores, Shopify, for those who want to use Dear Systems.
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